| General Events presented by Heart of Spirit Healing, LLC TERMS & CONDITIONS Terms: Prices shown are actual prices per vendor. Vendor/Exhibitors are subject to 100% payment at time of submitting registration form unless other arrangements are made directly with Angie D'Anjou of Heart of Spirit Healing, LLC. Cancellation Policy: There is a 50-day cancellation policy for the event. Heart of Spirit Healing, LLC grants 100% refund of the exhibition booth fee to vendors who provide written notification of cancellation not less than 50 days prior to event date. A follow up phone call is strongly suggested to confirm receipt of cancellation. Display Signs: Each vendor must keep all displays, banners, products, signs, etc., within the space of the designated booth, which includes a 6-foot table. Attaching anything to the floors or walls is subject to approval by Exhibit management member. Any damage caused to the facility or equipment is the responsibility of the exhibitor/vendor. IMPORTANT NOTE: PLEASE NOTE THAT DISTRIBUTION OF DISCOUNT COUPONS IS PROHIBITED ANYWHERE IN THE AREA OF THE ACTUAL EVENT. NO ONE IS ALLOWED TO DISTRIBUTE DISCOUNT COUPONS IN THE BUILDING, PARKING LOT, OR ANY AREAS NEAR THE LOCATION OF THE EVENT. ANYONE FOUND DOING THIS WILL NOT BE ELIGIBLE FOR THE EXHIBITOR DISCOUNT PROGRAM AND IN ADDITION WILL BE REQUESTED TO LEAVE THE EXHIBIT PREMISES IMMEDIATELY WITHOUT A REFUND. There will be a designated table for Raffle & Door Prize items. Vendors/Exhibitors who contribute to the Raffle items will be allowed to place information or business cards regarding their venues upon this table. A Verbal or Written Notification of the intent to contribute must be provided to Fair Management prior to the date of the Fair. Booth placement will be determined by Presenter/Fair Management. Exhibitors will be notified of any changes that may be required to reconfigure the exhibition hall upon the management's discretion. Each Exhibitor will receive two Exhibitor Badges for persons staffing their booth, which must be worn during the fair and presented upon reentering the exhibition room. If an exhibitor has more than 1 assistant than each additional assistant will be subject to 50% payment of the general admission fee. Exhibitors are responsible for all process of monetary exchange at their booth. Exhibitors are responsible for any/all state, local, and Federal taxes. Music or other Audio/Visuals must get the approval from the management team of the Fair. There is an additional fee for electricity of $10.00 per table. Exhibitor assumes all responsibility and agrees to hold show management harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from the negligence or intentional misconduct by the exhibitor, employees, agents, or general public. Security/Liability: The facility and exhibit management will not assume any responsibility for the damage and /or loss of any merchandise or articles prior to, during or following the fair. Fire Safety: Exhibitors must comply with all regulations relating to fire safety. Open flames, incense, or aromatherapy diffusion is prohibited. Aromatherapy may be demonstrated within the rented exhibit space. There is no smoking in the facility or any restricted areas. Exhibitors/Vendors are prohibited from any sales of food or beverages. This applies to nonprofit organizations as well. You may however, bring your own food/beverages or purchase elsewhere. There will be a concession stand available. The performance of this Fair is subject to acts of God, Government authority, disaster, strikes, civil disorders, or other emergencies, any of which make it impossible or illegal to provide the facilities and/or services for the exhibit. The exhibit may be canceled for any one or more reasons without liability. In this case, exhibit fees will be refunded only after all Fair management expenses have been met. Heart of Spirit Healing, LLC reserves the right to determine the eligibility of each applicant to exhibit at the Holistic Fair. This right may be exercised before or during the actual Fair exhibition date. If Exhibitor/Vendor cancels it participation in the Fair, a 100% refund will be issued if the cancellation is 50 days before the event. After the 50-day limit all cancellations will incur a 100% cancellation penalty. All cancellations are required to be in writing and confirmed by follow-up phone contact. Mail/Email any inquiries to: Angie D'Anjou, Heart of Spirit Healing, LLC, 6 Demery Rd., Hudson, NH 03051 angie@heartofspirithealing.com or angie@aohh.org (603) 321-4818 |